新彩网 Today Editorial Guidelines
新彩网 Today听is the official internal communications vehicle for the 新彩网. The audience of听新彩网 Today听is first and foremost an internal audience. As such, it is also a broad audience, reaching faculty and staff across all departments and colleges, as well as all retirees. Therefore, items included in听新彩网 Today听must be 新彩网-related and applicable to a majority of the campus.* Although听新彩网 Today听may feature student news of interest to faculty, staff and retirees, at this time, it is not distributed to students.
新彩网 Today emails are sent every Tuesday and Friday** and include stories, information, events and University-related announcements. 新彩网 Today听emails serve as a companion communication to the听新彩网 Today听website. If needed, and at the discretion of University Communications,听新彩网 Today Special Announcements听may be sent via email to announce information outside of the normal newsletter distribution.
*Inclusion of submitted information and specific frequency of its publication in听新彩网 Today听is at the editor鈥檚 discretion and is subject to editing for brevity and clarity.
**Distribution is generally every Tuesday and Friday. In some circumstances, holidays, summer months etc., distribution times and or frequency may change.
Submission Deadlines
Submissions must be received at least 3 to 5 business days prior to the preferred distribution date. However, bear in mind when submitting events, information received at least two weeks in advance will increase the likelihood that it will be featured, along with strategic weekly reminders leading up to the event. Failure to include pertinent information may result in a delay in inclusion in听新彩网 Today.
Submissions can be made using the online听Submission Forms.
Promotion of Non-University-Related News, Events and Stories
新彩网 Today听is for news, events and stories pertaining to or organized, hosted, sponsored or co-sponsored by 新彩网 departments, colleges, centers, employees, alumni groups and officially sanctioned student organizations.听新彩网 Today听will not听accept news and event submissions from individuals or organizations outside of the University or news, stories or events about individuals or groups outside the University.
Campus-wide Email Guidelines
In general, mass email (campus-wide emails) of information/events intended for faculty, staff and/or retirees should be distributed through听新彩网 Today听as part of an ongoing effort to reduce email volume. Along with听新彩网 Today听there are a number of other communication channels to听promote events.
There are exceptions for information that should be sent to faculty, staff and retirees directly from a 新彩网 department. While听新彩网 Today听can be utilized as a back-up, generally the following departments may send emails directly for the examples shown:
- Provost鈥檚 Office听[Academic news and information affecting a large portion of the 新彩网 campus community.]
- President鈥檚 Office听[University news, announcements and information important to the entire campus community.]
- Human Resources听[Examples: policy changes, handbook updates, payroll changes, information directly affecting jobs and benefits]
- Information Technology听[Examples: security issues, outages and updates]
- Public Safety听[Examples: Rave Alerts, security issues, parking lot, road and building closures]
Although there may be additional exceptions, we strongly encourage all other messages and communications intended for an internal audience be听submitted听through听新彩网 Today, or contact the internal communications specialist at 812-465-7005 to discuss alternatives.
ADA Compliance
To follow ADA compliance requirements, images without text or PDFs cannot be used in communications. Submitted images must include alternative text which clearly describes what the pictured element is, especially if text is included in the image.
Student Communication Channels
If students are the intended audience, check the听event promotion听page for appropriate student communication channels.